QuickBooks for multiple LLCs: one login, one subscription each

Companies share one login, and each pays its own subscription

Intuit's help center says you can add another company to your sign-in and switch between them without signing out. It also says each company you create requires its own separate paid subscription. An Intuit team member repeated this in the QuickBooks community on May 13, 2024: multiple companies under one account are allowed, but a separate paid subscription is needed for each.

Intuit's help article states no limit on how many companies one sign-in can hold.

1. 1

   Step 1: Open QuickBooks Online's pricing page and pick the plan for the new company.

2. 2

   Step 2: When it asks Adding a company to an existing account?, choose Sign in and use your current QuickBooks login.

3. 3

   Step 3: Under Choose your company, select Create a New Company and finish setup.

4. 4

   Step 4: To switch later, open Settings (the gear) and choose Switch company.

accountable.im/all/home

All companiesCombined cash

$012345678901234567890123456789

NNorthwind Labs$2,480,310

HHalcyon Holdings$642,118

FFerry Studio$318,905

Separate books, one login

Three companies cost $114 to $1,020 a month before discounts

Intuit runs 50% off for the first 3 months on each plan; the table shows the price after it ends. SWK Technologies reports that Intuit raised Essentials, Plus and Advanced for renewals on or after August 1, 2026, so a guide written earlier may show lower prices. Each added company is another $140 a month on Plus, which is why the third company decides the bill.

Users, bank connections and lists stay separate in each company

Intuit's help center lists what does not carry across when companies share a sign-in.

• Users are invited to each company separately. Your bookkeeper needs an invite to every company they work in.
• Bank connections do not transfer between companies. Connect each company's own accounts and cards.
• Changes to lists, such as a new vendor or account, do not update the other companies. Keep the chart of accounts the same in each company if you plan to combine reports, so the accounts line up.

Separate data is the point when the companies are separate legal entities. The cost is repeating setup and cleanup once per company.

One file with class tracking still has one balance sheet

Plus includes 40 classes and locations combined, and Advanced includes unlimited ones. A class tags each transaction so you can run a profit and loss for each business line inside one company. That works for divisions of a single company, such as a consulting arm and a product arm under one LLC.

It does not split the balance sheet. One file has one set of bank accounts, one set of loans and one owner's equity. If the businesses are separate LLCs or corporations, each needs its own balance sheet, so each needs its own company. Mixing them in one file makes money moves between them look like income and expense, and your CPA has to untangle it at tax time.

Classes in one QuickBooks file

One balance sheet for all three

• A profit and loss per business line
• $140 a month on Plus
• No separate bank accounts per LLC

Accountable, a company per LLC

Three balance sheets, $198 a month

• Its own balance sheet per LLC
• Its own bank links per LLC
• Intercompany entries post on both sides

Plus includes 40 classes and locations combined, and fits divisions of one LLC. Three separate Plus files would cost $420 a month. QuickBooks list price checked Sep 30, 2026.

Combined reports need Advanced; consolidation needs Enterprise Suite

• Spreadsheet Sync: Intuit says that in QuickBooks Online Advanced you can group your companies and run multi-company reports in a spreadsheet. Only Advanced admin users and standard all-access users can open it, and Simple Start, Essentials and Plus companies can join a group. So you need at least one Advanced subscription, at $340 a month.
• Intuit Enterprise Suite: its multi-entity feature produces consolidated profit and loss, balance sheet and cash flow reports with eliminations applied, and lets you post intercompany journal entries from the parent company. Intuit shows no price on its page and asks you to schedule a 15 to 20 minute call.
• A spreadsheet of grouped reports is not consolidation with eliminations. It adds the numbers and leaves the amounts companies owe each other in both balance sheets.

One company paying another's bill means posting in both files

Intuit documents intercompany journal entries and elimination accounts for Intuit Enterprise Suite. In separate QuickBooks Online companies you enter each side yourself, in each file.

When B repays A, A debits cash and credits Due from B, and B debits Due to A and credits cash. Check that the two balances match every month. If A shows $4,000 owed and B shows $3,800, one file is wrong.

See the intercompany transactions guide and loans between LLCs for the entries and the tax rules.

At two companies, Accountable is $149 against $280

• At two companies, Plus costs $280 a month and Accountable Pro $149. Keep QuickBooks only if your CPA works in it and needs your files there; ask whether your CPA wants to log in or receive exports.
• The gap grows from the third company. Three companies cost $420 on Plus, against $198 on Accountable Pro, $177 on Xero Growing from October 1 and $100 to $200 on Kick Plus; see accounting software for multiple businesses for the full table.
• Moving to Accountable is free, from each company's QuickBooks export files: see how to switch from QuickBooks. Export each company's general ledger before you cancel, because a cancelled paid plan is read-only for one year.

QuickBooks Plus

$280 a month

• $140 for each of the two companies
• A new subscription per company
• 5 users in each

Accountable Pro

$149 a month

• Both companies on one bill and one login
• Unlimited users
• Undo on any AI change

Monthly list prices, QuickBooks checked Sep 30, 2026, after Intuit's 50% off for 3 months ends.

Xero bills the same way, one subscription per organization: see Xero for multiple companies. Head to head: Accountable vs QuickBooks. The ten-tool table is on the AI accounting software page, and every guide is listed in one place.