Accounting software for Rippling: each pay run booked from the journal report
Accountable takes Rippling payroll from its payroll journal report: download it as a CSV with one row per employee per pay run and upload it in Connections after each payroll. Each pay run posts as one entry with wages, employer taxes and benefits against Payroll clearing, which the bank payments clear. Runs already booked are skipped, so you can upload the whole year again safely. Uploading payroll is free on every plan.
Updated · 3 min read · By the Accountable team
The short version
- Rippling reaches Accountable as a CSV you upload after each payroll, not as a live connection, and uploading is free on every plan.
- The report needs one row per employee per pay run, with check date, gross pay, employer taxes and net pay.
- Each pay run posts as one balanced entry against Payroll clearing, and the bank payments clear it.
- Runs already booked are skipped, so a whole-year upload is safe.
- Rippling's help center needs a Rippling login, so the report names below come from Rippling's product pages and the app's own report names.
What comes over from Rippling
- One entry per pay run, dated by the check date.
- Wages, employer taxes and benefits for the run, each on its own line.
- Pay period, employer benefits and reimbursements, when your report includes them.
How a Rippling pay run is booked
The CSV has a row for each employee in each pay run. Accountable adds the rows of one run together and posts one entry, so the books show the run, not each person's line. The bank payments for that payroll clear the entry from the other side.
| In the CSV | In the entry | Account |
|---|---|---|
| Gross pay, all employees | Debit | Wages |
| Employer taxes | Debit | Payroll taxes |
| Employer benefits | Debit | Benefits |
| Total cost of the run | Credit | Payroll clearing, cleared by the bank payments |
The CSV has three rows for the run: gross pay $9,000.00, $7,500.00 and $6,000.00, so wages are $22,500.00.
Employer taxes add up to $1,721.25 and employer benefits to $1,100.00.
The entry: Debit wages $22,500.00, employer taxes $1,721.25 and benefits $1,100.00. Credit Payroll clearing $25,321.25.
The bank payments for that payroll total $25,321.25, so Payroll clearing ends at $0.00.
How to add Rippling payroll in five steps
Step 1: In Rippling, open Reports and choose the payroll journal report, or build one in the report builder. You need to be an admin with access to payroll reports.
Step 2: Include one row per employee per pay run with check date, gross pay, employer taxes and net pay. Pay period, employer benefits and reimbursements help if you have them.
Step 3: Pick the period and download it as CSV.
Step 4: In Accountable, open Connections (Settings › Banks, cards and payroll) and press Upload on the Rippling row, then drop the CSV.
Step 5: Check the pay runs and press Post N pay runs.
The step-by-step help article is Add Rippling payroll with the payroll journal CSV.
The first upload can cover the whole year
Set the report's period to the whole year the first time and upload it once. Runs already booked are skipped, so the next upload can overlap the last one without counting anything twice, and every pay run from the year arrives in one go.
Upload after every payroll so the month matches the bank
Because Rippling is an upload, the books show a payroll only after you upload its report. Upload on payroll day and the close has nothing to wait for. Until you upload, Rippling's bank payments are in the books but the cost of that payroll is not.
Questions founders ask
Does Accountable connect to Rippling directly?
No. Rippling payroll comes in as the payroll journal CSV you download and upload in Connections after each payroll. Accountable never signs in to Rippling.
Is adding Rippling payroll free?
Yes. Payroll reports are unlimited on every plan, including Free.
What if the report has the same pay run twice?
Runs already booked are skipped, so you can upload the whole year again and nothing is counted twice.
Which Rippling report should I use?
The payroll journal report, or one from the report builder with one row per employee per pay run. Rippling's own help center needs a login, so check the report's name in your account.
Upload Rippling payroll and close the month
Start free with one company. Upload the payroll journal after each payroll, and every pay run posts once and clears against your bank.
Start freeSources, checked September 30, 2026: