How the automatic close on the 1st works
At 12:05 AM on the 1st, in your company's timezone, the Bookkeeper runs last month's close and hands you one batch. Approve it and the month is closed.
Steps
Step 1: On the 1st, the Bookkeeper categorizes what's left, gathers documents, answers what it can, reconciles, drafts schedules and adjusting entries, and writes the month-end report.
Step 2: You get an email when the batch is ready. Open Close; the Bookkeeper section shows each step it took.
Step 3: Press Review batch. Answer each question (Answer, Looks right, Expected or Real problem) and press Exclude on anything you don't want posted.
Step 4: Press Approve and close. The month locks and the report goes out.
Step 5: To run it early, press Run the close for the month in the Bookkeeper section, and Run again after you fix something.
Close months with no questions automatically
After three clean closes, Accountable offers Close automatically. Turn it on and a month with nothing for you closes by itself; you still get the report. Change it any time in Settings › Close under Locking.
Good to know
- Owners and admins can approve by replying with the single word approve to the batch email.
- Between closes, new transactions post and are categorized within minutes of reaching your feeds, so Home and Reports stay current every day.