Move your books to Accountable
Connect your old tool or upload its general ledger. Accountable rebuilds your history, checks every month-end to the cent, and goes live only when you say so.
Steps
Step 1: Press ⌘K and choose Move books from Digits, QuickBooks or a spreadsheet. New companies see this screen right after setup.
Step 2: On How do you want to start?, pick Move my books and choose your old tool under From, then press Continue.
Step 3: Connect your old tool with Connect Digits, Connect QuickBooks or Connect Xero when your workspace shows it, or upload its general ledger export. The article for your tool says which files to export.
Step 4: Press Start the move. The page shows Checking every month against your old tool while it works.
Step 5: Read the proof: N of M months tie to the cent. Answer each question card for the months that need you, then press Continue.
Step 6: On Ready to go live, check History, Months proven and Transactions, then press Go live.
Which way to pick
- Digits: press Connect Digits and sign in. Nothing to export, and every month is checked against Digits' own balance sheet and profit and loss. Move from Digits.
- QuickBooks Online: upload the General Ledger and Account List. Its Balance column gives every month-end to check against. Move from QuickBooks.
- Xero: press Connect Xero, or upload General Ledger Detail with a Trial Balance by month. Move from Xero.
- Puzzle, Kick, Pilot, Zeni, NetSuite, Sage, FreshBooks or Wave: upload the general ledger with a trial balance by month. Move from other software.
- A spreadsheet or only bank statements: upload opening balances and journal entries, and import statements into your accounts. Move from spreadsheets.
What moves
- Your chart of accounts, every transaction in your history, and your vendors and customers.
- What customers owe you and what you owe vendors, as the balances of those accounts on each month-end.
- The months your old tool had closed arrive closed, from QuickBooks and Xero.
- Attachments from QuickBooks, Xero and Kick, Xero's tracking categories as tags, and Kick's rules as drafts you turn on.
- What moves and what doesn't has the full list for each tool.
How long it takes
- Reading and checking takes seconds: 1,842 Digits transactions took 5 seconds, and 20,000 transactions from a general ledger file took 7 seconds.
- Going live posts the history in batches of 5,000: 20,000 transactions took about 7 seconds.
- You can leave the page while it works. The move keeps going, and the page shows where it got to when you come back.
Undo
For 30 days after you go live, Undo the move takes out everything the move posted as one change, and reopens the months it closed. Your own changes since then stay. Go live or undo.
Good to know
- Moving is free on every plan.
- Nothing changes in your old tool: Accountable only reads from it.
- Accountable AI can run the move for you too: attach the export in Ask and say Move my books in from this file. It asks before going live.